Add your signature in Outlook
Outlook works a little differently on the web and on desktop. Follow the steps for the version you use.
Outlook on the web (Microsoft 365 / Outlook.com)
- 01
Build your signature in the generator and click “Copy to Clipboard”.
- 02
Click the gear icon in the top-right to open Settings.
- 03
Go to Mail → Compose and reply (or search “signature”).
- 04
Under “Email signature”, click into the box and paste (Cmd/Ctrl + V).
- 05
Choose whether to add it automatically to new messages and replies.
- 06
Click Save.
Outlook desktop (Windows)
- 01
Copy your signature from the generator.
- 02
Go to File → Options → Mail → Signatures.
- 03
Click “New”, give the signature a name, then paste into the “Edit signature” box.
- 04
Set it as the default for new messages and replies if you’d like.
- 05
Click OK to save.
Older desktop Outlook versions can strip some styling. If something looks off, the “Copy to Clipboard” button keeps images and colors intact best.